10 Best Project Management Tools to Use in 2023

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10 Best Project Management Tools to Use in 2023

Sameeksha Medewar
Last updated on January 23, 2023

    Managing projects and everyday tasks is probably more difficult than doing the actual work. If you are a working professional, you may be well aware of all the hassle one has to manage everyday tasks, meet deadlines, and stay productive.

    Also, from a project manager's perspective, the challenges they need to face daily are purely overwhelming. From managing team members to assigning tasks and tracking progress, there's too much on the plate of a project manager.

    While project management is challenging, several tools can make projects and teams working on them more manageable. We identify such tools as project management tools or project management software.

    A project management tool combines a wide array of features that not only makes the lives of project managers easy but also help team members to boost their productivity. This blog post aims to familiarize you with the best project management tools trusted by professionals in different industries.

    Once you go through all the listed project management tools, you can choose one that best suits your requirements. However, first, you need to learn the standard critical features across most project management tools.

    Top Features of a Project Management Tool

    Following are the key features that you will find in a leading project management tool:

    • Intuitive User Interface

    Project management tools are loaded with several features, and it is essential that users find and interact with those features seamlessly. An intuitive user interface is easy to interact with and ensures access to all project management tool's features. Also, a good UI avoids the clutter of different elements and is easy to navigate.

    • Task Management

    Task management is a critical aspect of project management. Whether you are a project manager or a team member, having a clear view of your tasks becomes essential. Project management software comes with a task management feature that allows you to create tasks, add descriptions and subtasks, assign them to team members, set deadlines, and so on.

    These features allow managers to easily assign tasks and monitor who is working on what task. The task management features help team members be fully aware of the tasks they must complete in a given time frame.

    • Team Communication and Collaboration

    A team that can coordinate effectively tends to accomplish the project faster. Project management software that is successful and the user's favorite comes with features that ensure hassle-free team communication and collaboration.

    Adding comments on tasks, attaching files, etc., ensures that team members collaborate effectively even if they are working remotely.

    • Scheduling and Progress Tracking

    For project managers, it is essential to devise a timeline for the project so it can be delivered to the clients on time. A project manager must create milestones that the team must achieve promptly.

    This is where the scheduling feature comes into play, allowing managers to set individual tasks' deadlines. Also, many project management software comes with a progress tracking feature that lets team members update the progress of each task in percentage.

    • Reporting

    The reporting feature in several project management tools lets you create a detailed project and resource reports with a few clicks. These reports make it much easier to track the overall project progress and monitor the usage of resources.

    10 Best Project Management Tools

    The following are the ten most popular management tools that can help you to organize all your projects and accomplish them efficiently.

    1. Asana

    Asana is among the dominating names when it comes to project management tools. From task management to team management, Asana is a complete package with exceptional utilities. It comes loaded with all the features that allow teams to stay productive and finish projects on time.

    It comes with a Kanban board view that allows you to divide the workflow of your projects into stages. Also, you can move tasks from one stage to another by dragging and dropping them.

    Key Highlights

    • Due dates and times help team members stay aware of their deadlines.
    • Gantt charts allow project managers to view the timeline of a project and make better plans to accomplish tasks.
    • Team members can share images and PDFs and give feedback by adding comments.
    • Asana can integrate with several third-party applications, such as Slack and Zoom.

    Pricing Plans:

    • Basic - Free
    • Premium - $10.99 per user per month (billed annually)
    • Business - $24.99 per user per month (billed annually)
    • Enterprise - Custom pricing

    2. Trello

    Trello is another popular project management software that is quite popular. It is a Kanban-board-based project management software that allows you to manage projects using boards, lists, and cards.

    With Trello, you manage tasks effectively and collaborate seamlessly with your team members. It allows you to attach files, images, and documents with cards. Also, you can assign one single task to multiple team members and add comments to share instant feedback or start a conversation.

    However, to maintain the simplicity of Trello, it does not offer advanced project management features, including Gantt charts and reporting.

    Key Highlights

    • Minimalistic user interface that is easy to understand and use.
    • You can create separate boards for easy project management.
    • Comes with a built-in automation system that allows you to automate various actions.
    • Allows the creation of checklists to break a task into smaller and more manageable subtasks.
    • Integrates with various popular applications, including Slack, Dropbox, Jira, Salesforce, and Gmail.

    Pricing Plans

    • Free - No Cost
    • Standard - $5 per user per month (billed annually)
    • Premium - $10 per user per month (billed annually)
    • Enterprise - $17.50 per user per month (Price decreases with an increase in the number of users)

    3. Wrike

    Wrike is a feature-rich project management software suitable for medium and large-scale organizations. It has everything you need to keep track of your projects and manage teams efficiently.

    As a business owner or project manager, you can leverage Wrike to manage multiple projects, monitor team performance, and collaborate with clients. Also, you can prioritize tasks and ensure that your team meets its deadlines.

    Wrike supports Gantt charts, which means you can create and visualize the timelines of your projects and create appropriate strategies.

    Key Highlights

    • Customization is at the core of Wrike, and you can personalize dashboards, workflows, and more.
    • Uses AI to automate actions and predict the risks associated with projects.
    • Offers time tracking feature that comes in handy for tracking billable hours.
    • Get real-time insights on team performance with advanced analytics.
    • Supports integration with more than 400 third-party applications.

    Pricing Plans

    • Free - No cost
    • Professional - $9.80 per user per month
    • Business - $24.80 per user per month
    • Enterprise - Custom pricing

    4. Basecamp

    The following software making it to our list of the best project management tools is Basecamp. It is one of the oldest project management tools in the market since 2004. Over time, Basecamp integrated new and exciting features to meet the changing needs of users.

    It is a sophisticated project management software suitable for freelancers, software development companies, consultants, media companies, and nonprofit organizations. You can entirely rely on Basecamp to create and assign tasks, set due dates, and share files.

    Moreover, its group chats feature lets team members communicate in real time without facing any issues.

    Key Highlights

    • The My Stuff menu allows each team member to keep track of all assigned tasks and deadlines.
    • You can create automatic check-in questions for your team members, such as what are your work targets this week? This will make it easier for you to be aware of the tasks that people on your team are working on.
    • It can integrate with online calendars, including Google Cal and iCal, to stay updated on all the scheduled events and meetings.

    Pricing Plans

    • Basecamp Personal: Free
    • Basecamp Business: $99 per month (unlimited users, unlimited projects)

    5. ClickUp

    ClickUp is a project management software with an extensive range of features. It is a perfect choice for individuals who want to have almost all the features offered by leading project management tools and some additional features at their disposal.

    However, for users who are entirely new to project management tools, the feature list of ClickUp can be overwhelming. With a well-organized modern UI, ClickUp makes it easy to manage multiple projects simultaneously without getting exhausted.

    It allows you to view your projects in different views, such as list view, board view, box view, and my view. It also has an in-built time tracker that allows team members to track time on individual tasks.

    Key Highlights

    • It allows you to create automated workflows and save time on performing repetitive processes.
    • You can create reminders to ensure you never miss out on accomplishing essential tasks on time.
    • ClickUp can generate powerful project reports quickly.
    • Its workload view lets you allocate and manage all your resources from one place.

    Pricing Plans

    • Free - No cost
      • Unlimited - $5 per user per month (billed annually)
    • Business - $9 per user per month (billed annually)
    • Business Plus - $19 per user per month (billed annually)
    • Enterprise - Custom pricing

    6. ProofHub


    If you want versatile project management software with a sorted user interface, ProofHub can be precisely what you need. It brings all the necessary tools to manage projects, organize teams, delegate tasks, and boost productivity under a single roof.

    Also, with ProofHub in your arsenal, you do not need to switch between multiple tools to accomplish projects on time. ProofHub has a live chat feature that supports one-to-one communications and group chats.

    Also, Gantt charts and built-in calendars simplify planning work to achieve project objectives with minimal roadblocks.

    Key Highlights

    • It has a built-in note-taking tool that allows users to take and manage notes effectively.
    • It can produce workload and project progress reports with a couple of clicks.
    • You can use its proofing feature to share images and PDFs with teammates and get instant feedback as comments. Also, its markup tools make it possible to annotate files and add feedback for a particular section.

    Pricing Plans

    • Essential - $45 per month (unlimited users)
    • Ultimate Control - $89 per month (unlimited users, unlimited projects)

    7. nTask


    nTask is another powerful tool that allows you to manage projects and organize tasks productively. Compared to several other popular project management software, nTask is new to the market.

    However, its robust features and reliable performance has made it one of the best project management tools available in the market. From project planning to final delivery, nTask can help you throughout the project lifecycle.

    It can help you create tasks, assign tasks, attach documents, add comments to tasks, set task dependencies, initiate team chat, and more.

    Key Highlights

    • Create multiple milestones for a project.
    • Divide the project execution process into multiple stages with the Kanban board.
    • Track time with an automatic timer and add manual entries to timesheets.
    • Supports integration with over 1,000 apps.

    Pricing Plans

    • Basic - Free
    • Premium - $3 per user per month (billed annually)
    • Business - $8 per user per month (billed annually)
    • Enterprise - Custom Pricing

    8. Monday

    Monday is another elegant project management tool that lets you shape your workflow. You can customize any workflow to fit your needs and boost your team's productivity, efficiency, and alignment.

    With a visual and easy-to-use interface, any novice user can get started with Monday without training. It includes easy-to-use automation and real-time notifications. Moreover, this tool allows you to collaborate with your team.

    You can choose from more than 200 ready-to-use templates and over 30 drag-and-drop column types to shape your workflow. In addition, this tool synchronizes your groups, items, sub-items, and updates in real time. It makes sure everything stays within the context of your project or workflow.

    Key Highlight

    • It Has a visual dashboard that lets you tailor it your way.
    • You can visualize project milestones and dependencies in one place.
    • It supports embedding any of your Monday boards into your word docs.
    • You can receive comments and assign tasks to anyone in real time.
    • It lets you edit any doc with team members together simultaneously.
    • You can create visual task lists to keep your ideas organized.

    Pricing Plans

    • Individual - Free
    • Basic - $8 per user per month
    • Standard - $10 per user per month
    • Pro - $16 per user per month
    • Enterprise - Custom pricing

    9. Teamwork

    Teamwork is another feature-rich project management tool that caters to all your project management needs. From creating tasks and projects to collaborating in real-time, Teamwork provides everything under one roof.

    It also allows you to customize your workflow the way you want. Moreover, Teamwork seamlessly integrates with other tools, including Google Drive, Dropbox, Slack, and HubSpot.

    Along with managing your projects and work, you can manage your whole business with Teamwork. It comes with Teamwork Desk, Chat, Spaces, CRM, and many other tools to manage your business.

    Key Highlights

    • You can visualize your project in three views: board view, dashboard, and Gnatt chart.
    • It allows you to track your meetings, deadlines, holidays, etc., in one place using Calendars.
    • Get real-time updates on project progress from your team members.
    • It provides a platform to communicate with team members, clients, and collaborators and keeps them in a loop.
    • Comes with a built-in online time tracker to deliver work on time and understand where time is spent.
    • You can create tasks and sub-tasks to split your workload and assign various team members.


    • Free Forever - Free
    • Deliver - $10 per user per month (minimum three users billed annually)
    • Grow - $18 per user per month (minimum five users billed annually)
    • Scale - Custom pricing

    10. Notion

    The notion is yet another project management tool that enables you to customize your workflow. It is an all-in-one tool that allows you to create documents and spreadsheets, take notes, build a knowledge base, and manage projects.

    This tool is developed around pages and databases. On each page, you can add content, like images, text, etc. Also, you can add various types of databases to a Notion page, including lists, calendars, tables, and kanban boards. Once you build a database, you can begin adding items to it. You can add projects, tasks, or whatever you want to a database.

    Key Highlights

    • You get many pre-built and free templates to organize your workflow.
    • The notion has a drag-and-drop interface, which makes it easy to create a dashboard of your choice.
    • It allows you and your team members to work collectively and edit pages in real time.
    • It provides several options for viewing your databases. You can view your database items on a Kanban board or a calendar.


    • Personal - Free
    • Personal Pro - $4 per user per month (billed annually)
    • Team - $8 per user per month (billed annually)
    • Enterprise - Custom pricing

    To Sum it Up

    Project management is a complicated process as there are many different aspects of a project that you need to monitor effectively. Project management tools make it easy for you to manage projects and teams without staying on your toes.

    A typical project management software combines all the essential tools required to complete projects in the specified time. This article lists the best project management tools to help you and your team stay productive and manage projects like a pro.

    While choosing a project management software, ensure that it meets all your requirements and budget. Also, most project management tools come with either a free plan or a free trial, so ensure you test them before subscribing to their paid plans.

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